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Protect sensitive documents at every stage - printing, scanning, storing and sharing.
Your organisation handles highly confidential information every day, from care plans and safeguarding notes to legal case files, HR records and financial data.
Orchard Secure Workspace helps you keep that data safe, organised and compliant, without slowing your team down.
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​• Secure printing with controlled release
• Scan straight into protected, access-controlled folders
• Store documents in one structured, audit-ready workspace
• Automate approvals and renewals to reduce human error
• Designed for care, education, legal and professional services
WHY DATA SAFETY MATTERS MORE THAN EVER
Most data breaches don’t come from hackers they happen during everyday admin:
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Confidential documents left on printers
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Staff scanning sensitive files to personal email
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Shared drives giving the wrong people access
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Outdated policies and files causing audit stress
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Paper forms stored in unlocked areas
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No clear audit trail of who printed or accessed what
Orchard Secure Workspace closes these everyday gaps by controlling every point where data moves.
Three Pillars of a safer, smarter, document ecosystem.
1
Secure Print & Scan Control
Printing and scanning are where most data risks occur, so we secure them first. Orchard ensures documents are only released to the right person, removes anything left uncollected, and gives you clear visibility of who printed or scanned what. Smart scan buttons send files straight into protected folders, removing the need for risky “scan to email” workflows and preventing unauthorised access.
2
Protected Document Workspace
Once documents enter your system, they’re stored in a structured, access-controlled workspace designed for sensitive information. Permissions reflect your teams and roles, version history keeps everything audit-ready, and sharing is handled securely without attachments. External users such as inspectors, partners or clients can be granted simple, controlled access, while retention rules ensure every file is managed responsibly.
3
Safe, Automated Workflows
Orchard replaces manual steps with simple automation that reduces errors and keeps you compliant. Policies, contracts and case files follow clear approval paths, staff acknowledgements can be tracked, and key renewal dates never slip through the cracks. Scanned documents automatically reach the right team, and consistent templates help everyone work to the same standard across sites or departments.
